Reprinting Payroll Checks

Use the Reprint Payroll Checks form to reprint and rebuild payroll checks.

Security

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Uses Client Access Group security.

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Worksite managers, worksite trusted advisors, and service providers can access the form.

For example:

Note: To turn off a service provider's, worksite manager's, or worksite trusted advisor's access to the Reprint Payroll Checks form, set their access level to Inquiry or Deny in the User Roles form and click Save. (After making this update, you must refresh your browser for it to take effect.) For example:

To reprint payroll checks:

1.

Access the Payroll Summary form on the Payroll|View menu, enter or select a Payroll Number.

2.

Click the Reports icon () next to the Payroll Number field. The Payroll Reports form displays.

3.

Click the Reprint Payroll Checks link. The Reprint Payroll Checks form displays. (You cannot access this form by any other search method.)

Note the following:

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The Reprint Payroll Checks link is only available for worksite managers and worksite trusted advisors if they are assigned the Payroll - Prints Checks HR Role. (For more information about defining users, see the PrismHR System Administration Guide.)

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Service providers, worksite managers, and worksite trusted advisors must have Full access to the Reprint Payroll Checks form to use the Reprint Payroll Checks link and the question mark () on the Payroll Reports form to reprint payroll checks. (Note: If the user does not have Full access to the Reprint Payroll Checks form, the question mark () is disabled for all payroll reports.)

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You cannot choose the Payroll Number or Pay Date on the Reprint Payroll Checks form. This is already pre-filled from what you have selected earlier on the form from where you navigated to the Payroll Reports form for example the Payroll Summary form or the Recent Payrolls view on the PrismHR dashboard.

4.

In the Check List Type field, select one of the following options:

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Checks available in this Payroll Batch: Displays all the checks available in the payroll to reprint or rebuild.

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ALL Checks available in this Payroll: Displays all the checks, including zero checks that were part of the original payroll or any direct deposit stubs.

5.

Select the Select All option to select all the checks in this payroll to reprint.

6.

Select the Rebuild option to rebuild the print file to rebuild any of those checks listed. However, you will only need to use this option if the original check was corrupted or you have made any change which needs to be updated in the check, for example, if you have made an update to the employee's PTO which needs to be updated.

7.

You have the option to select all or specific checks for reprinting or rebuilding. Check the appropriate boxes as necessary against the voucher number.

8.

Click Accept to reprint (from the above screenshot) the two checks. A job progress window displays the processing procedure. Click Close to close the job progress window, which returns to the Payroll Reports form. The job will be listed at the top of the list (see example below). Click the down arrow to open the file.

9.

Click Close to close the Reprint Payroll Checks form.